Automated Payroll

Your responsibilities as an Employer to your Employees

Make an Employee folder on your computer and save the following for each employee:

We can set up your payroll to be completely automated for salaried employees and semi-automatic for hourly employees.

Depending on your situation we can choose the right payroll software vendor and get you direct discounts.

We can train you on how to do your own payroll making it super efficient.

The Payroll solution we use will help with all the below:

  • Pay employees and contractors.

  • Direct deposit.

  • An online portal where employees can access paystubs and T4s.

  • Year-end T4/T4As and reporting.

  • No additional charges for money movement or remittance filing.

  • Federal and provincial/territorial income tax.

  • Employment Insurance/Québec Parental Insurance Plan (EI/QPIP) (employer and employee).

  • Canada Pension Plan/Québec Pension Plan (CPP/QPP) (employer and employee).

  • Monthly and accelerated remittance schedules.

  • Streamlined Record of Employment (ROE) submissions.

  • Comprehensive preset income and deduction codes.

  • Custom incomes and deductions.

  • Statutory holiday pay.

  • Workers’ Compensation (WCB/WSIB).

  • Employer Health Tax/Health Services Fund (EHT/HSF).

Other Payroll Solutions:

 
 
 

FAQ’s - PAyroll Edition

  • Payroll is complicated that’s why.

    If you look at Quickbooks or any other accounting software they all charge extra for Payroll. This is because Payroll is very tedious and highly prone to error.

    We find it easier to manage clients that need payroll support on a as needed basis.

    We do offer Payroll support on our CFO Plan.

  • Ultimately, you are responsible for making sure your payroll is done correctly. The Accountant can only assist you in this task.

  • No. Payroll is actually part of the Human Resource job. We can still help with this but it’s a add-on service.

  • It simplifies your life. We can literally automate the entire payroll process and train you on how to do this. You just need to book in our session: Payroll Setup for Automating Payroll

    Setting up your automated payroll will eliminate a lot of the manual steps required to do payroll such as providing paystubs, T4 slips, ROE, Direct deposit to employees and paying the CRA.

  • If and when you get stuck using Wagepoint support and need more help we are available to help you when and if you need it.

    We are one of the Top 100 Growth Partners for Wagepoint and understand what to do.

    You should first email Support@wagepoint.com and then and if you still need help you can call upon us.

    Just book this session —> Wagepoint Advanced Advisor

    We don’t charge out for this on our CFO Plan

  • If you want old school payroll done we can do that too. We can run Payroll calculation with paystubs for the entire year all at one time and provide you everything in one PDF copy.

    Payroll Run - Salary for the year

  • Record of employment is needed for every time a employee has not been paid for 7 days in a row. You have terminated the employee or they have quit.

    We don’t make up the rules they are stated here:

    Record of Employment Rules

    The rules clearly state ROE is required:

    • each time an employee experiences an interruption of earnings; or

    • when Service Canada requests one.

  • The penalty is $2000 per ROE not filed properly. Per employee.

  • T4 slips for employees must be filed with the CRA by Feb 28th of each calendar year and and provided to your employee by first week of March.

  • If you are running Payroll you need to be WSIB registered and report the premiums. Please see WSIB registration

  • You can pay Hourly or Salary both have different rules.

    Hourly: Hourly employees must be paid at least the minimum wage in the province and also vacation pay of 4%. The Hourly employees are also paid Holiday pay for the Statutory holidays.

    Salary: Salary employees don’t have to count their hours and the vacation is generally accrued and not paid out. So they just take time off and the salary they are being paid will be the same if they are working or not. Generally, vacation time for salary employees is 2-3 weeks. Salary employees as a rule of thumb should have a salary that is higher then hourly employee salary for the year.

    There are many other elements that impact hiring a employee reach out to us and we can go through the details with you.

  • Some small business owners may try to do their own payroll and realize that they missed a lot of the elements required. Then a reconciliation is required to match the Paystubs, T4 slips and CRA remittances and make any catch up payments to employees or to the CRA to stay compliant.

  • WSIB provides you a ‘rate’ on registration based on the type of business you are. You take your total employment gross income divide that number by 100 and multiple that number by the rate. This new number becomes your total premium submission.

    We can help you with this by booking the WSIB session here —> WSIB Calculation per Quarter

    You can make the payment for the WSIB premiums through your online banking

  • The CRA payroll remittances are due by the 15th of each month. This means the money should be in the CRA’s payroll account by the 15th. Not on the 15th.

    This means you really have to send the money to the CRA around 10th or 11th of the month to ensure it clears the bank and hits your CRA account.

    Failing to meet this time deadline results in interest charges against you.

  • Yes. You can run your payroll on Quickbooks. We would require you to get the Quickbooks Payroll subscription and we can help you set that up. Please book in our Quickbooks ProAdvisor session —> Quickbooks Certified ProAdvisor

  • ADP and Wagepoint are both great softwares that simplify your Payroll. We are Accountants and not payroll specialists. We understand the material well enough to help you but we obviously don’t have the resources that big companies like ADP and Wagepoint do.

    So we partner with them .

  • TD1 Forms are required for every employee you hire. They can be found here.

    There is a TD1 Federal and a TD1 Provincial please ensure you get both forms signed as part of your payroll employee file.

    TD1 forms

  • You also don’t need a trimmer to cut your hair you can use scissors. However, the results most probably will not be favourable for your hair.

    Similar to that analogy your life would be much easier using a proper Payroll software.

  • Yes, That’s not a issue. You can pay your employees in any form of currency as long as the employee understands this and is in a written contract. You will need a written contract explaining the medium of payment.

    You can pay your employee using

    Direct Deposit, Cash, Cheque, ETransfer, Crypto etc.

  • Casual workers are hired for a period of time that does not exceed 90 working days in one calendar year. This means you can’t hire a FULL TIME employee as a CASUAL employee and get away with it.

    You will be audited and you will be penalized for this. Please read the CRA note on this.

    CRA Casual Workers Explanation

  • Minimum Wage changes pretty much every year. Minimum Wage Rates

    The minimum wage is different for students vs general. Students are paid slightly less because they know slightly less.

  • Good luck. When you get Stuck. Call us?

  • The CRA sent you a nasty letter did they? We have a separate page to handle CRA Audit issues.

    However, you probably will need this one now —> CRA Audit letter - Payroll Tax

    Payroll tax audits are very time-consuming and very difficult to deal with CRA Agents. They ask for a lot of items needed to verify your payroll. We can help you if you can book the CRA audit letter payroll tax session.