If you run a small business or are thinking about starting one, you will need to choose the best financial and accounting programs to suit your business model.

Record Keeping:

QuickBooks – This is one of the most advertised software systems.  It tracks sales and expenses and will produce key financial reports.  It can also work with PayPal and track open invoices.  It can be accessed remotely with iPads, phones and tablets.

Wagepoint – This is designed to improve the efficiency of payroll, tax and benefits calculations.  It will automate payroll deductions for benefits.  It is also good for processing new employee information.  A bonus is that it is completely cloud based and sends the CRA your remittances for payroll source deductions.

FreshBooks – A nice feature is that this app will let you customize your invoices to dovetail with your business.  It can automatically bill recurring invoices and accept credit cards through a mobile device.  It works on PCs, iOS, and Android.

Wave – This is specialized for businesses with 9 or fewer employees.  It tracks sales, expenses, payments, etc.  It can generate reports and pay employees.  For stationary devices, it works on both Mac and PC and mobile operation is good on iOS and Android.

Expensify – This is a cool app that will transfer a record of charges from your credit card directly onto an expense report, or photo the receipts with your phone for it to extract the appropriate data for you to use for a manual expense report.

Payments

PayPal – This is a well established payment platform that now accepts an attached card reader to a tablet or other mobile device.  Named “PayPal Here” it will let customers pay no matter where you are.

Square – This is a point-of-sale app for iOS and Androids for quick payments in the field.  It attaches to the mobile device so you can handle cards at craft fairs, small shops, or other events.  Its “Square Register” will work in traditional brick-and-mortar shops.

Time Management:

RescueTime – Instead of wondering where your time went during the day, this program tracks the minutes (or hours) spent viewing websites or other applications and gives you a daily report.  It can also ring an alarm when you have reached a specified amount of time on social networking sites, etc.  It is designed to work with Mac, PC, Android and Linux.

OmniFocus – Organize your projects into a to-do list with this app that syncs devices.  Works with iPhones, iPads, Macs and Apple Watches.  Since these are devices you access frequently, your task agenda is readily visible as a gentle reminder.

TripIt – This is great for the person who travels a great deal.  It syncs all your travel plans into one itinerary, no matter which site you bought your ticket on.  It will also provide information about delays and weather.

There are a number of other applications that can be used to help you become more organized, track packages, or track a project’s progress.  Time is money so try to save both with some of these terrific programs available.

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- The Capex Team