Managing your work time is critical to your physical and mental well-being.  Knowing when to stop or reassign priorities or delegate means establishing realistic goals and overall will result in more productivity for you and the company.

Establish Increments

Looking at a huge project is overwhelming and can be depressing.  By mentally dividing it into segments you should be able to actually be more productive.  Just like performing repetitive tasks without a break will cause lapses in attention, working continuously on a project can be counterproductive.  Taking brief breaks can enhance focus and you will ultimately construct a better final product.  When each smaller increment is completed, there will be a sense of achievement and realization of the ultimate goal.

Prioritize 

Not everything can be the most important.  Limit yourself to five items that must be handled.  Then do those five things first.  After those are completed, look at the remaining tasks and start tackling them.  Before you leave your desk at night, write your list for the next day.

Look at the Big Picture

Spotlight the most important items and then move on to the next group.  If you have had to refocus from your original top choices, write down what you did accomplish and cross them off your list.  You will at least feel as though you were successful in some realm of your operations.

Measure Results 

Try to avoid thinking about how many hours you are devoting to some task, but how close you are to completing it.  Mentioned above was dividing it into smaller chunks.  Instead of thinking about the 20,000 words you need to write, concentrate on 200 words at a time.  As each section is complete, you should feel some elation at finishing what you set out to do, and perhaps a bit more.

Routine 

Establishing and maintaining a routine to start your day will trigger your mind and body into a productive mode.  Without that schedule, you can tend to procrastinate over the larger or more odious tasks you will need to complete that day.  Another technique is to turn off or put your phone away at least while eating.  It will give you a break and help you feel more refreshed.

Wasted Time

Try to find where you are wasting time.  If you are taking too long to choose an outfit for the day, take time over the weekend to set out ensembles for each day of the week.  You can add a little flexibility by having optional jackets if the weather changes or your meetings alter.   How many times a day do you stop to chat with a co-worker?  How long are each of them.  If you find yourself pinned down by a chatterbox, always keep a file folder handy so that you can wave it around and look harried and get back to your desk pronto.

Know When to Quit

Staying up all night to finish something really works against you.  You become too tired to function well.  It is much better to call it a night and re-start fresh.  You are less likely to make costly errors.

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- The Capex Team